1. ADMISSION CANCELLATION POLICY

Before Session Starts (Before July 2025):

• Within 7 days of admission: Security deposit refundable minus ₹2,000/- processing charges. Admission fee and form fee are non-refundable.
• 8-30 days after admission: Security deposit refundable minus ₹3,000/- processing charges. All other fees are non-refundable.
• After 30 days: Only 50% of security deposit refundable. All other fees are non-refundable.

After Session Starts (After July 2025):

• No refund of admission fee or form fee under any circumstances.
• Security deposit refundable only after completion of the term minus any dues.
• Monthly composite fee must be paid for the entire term as per withdrawal policy.

2. WITHDRAWAL & MONTHLY FEE REFUND

Notice Requirements:

• One month's written notice is mandatory for withdrawal.
• Notice must be submitted to the Principal's office in writing.
• Email or verbal notice will not be accepted.

Fee Liability:

• First Term (July-December): If withdrawal is before October, fees paid for November-December can be refunded minus 10% administrative charges.
• Second Term (January-June): If withdrawal is before March, fees paid for April-June can be refunded minus 10% administrative charges.
• Mid-term withdrawal: Fees for the entire remaining term must be paid, no refund applicable.
• Without proper notice: One additional month's fee will be charged, no refund for remaining months.

3. SECURITY DEPOSIT REFUND

• Security deposit of ₹5,000/- is refundable upon leaving the school.
• Refund will be processed only after obtaining No Dues Certificate from all departments (Library, Transport, Accounts, Sports).
• Any outstanding fees, fines, or charges will be deducted from the security deposit.
• Cost of damaged/lost school property will be deducted from security deposit.
• Processing time: 30-45 working days after submission of No Dues Certificate.
• Refund will be made through Account Payee cheque in the name of the person who paid the fee.

4. TRANSPORT FEE REFUND

• Transport fees are charged for entire 12-month session.
• Discontinuation requires one month's written notice to the Transport In-charge.
• If notice is given before the 10th of a month, transport can be discontinued from the next month.
• Pro-rata refund will be given for remaining months minus one month notice period.
• 10% administrative charges will be deducted from refundable amount.
• No refund if transport is discontinued without proper notice.
• No refund for temporary suspension of transport during holidays or student absence.

5. OPTIONAL FEES REFUND (Music, Robotics, Foreign Language, Swimming)

• Optional courses require one month's prior written notice for discontinuation.
• Fees paid for future months can be refunded on pro-rata basis minus 15% administrative charges.
• No refund if course is discontinued mid-month or without proper notice.
• If student discontinues due to medical reasons, 50% refund applicable for remaining months with valid medical certificate.
• No refund for absence or non-attendance of classes.

6. EXAMINATION FEE REFUND

• Half-yearly and annual examination fees are non-refundable once the exam schedule is published.
• Board examination fees (ICSE/ISC) are non-refundable as they are directly remitted to CISCE.
• If a student leaves school before examinations, no refund of examination fees.
• Pre-board examination fees are non-refundable for classes X and XII.

7. REFUND DUE TO SCHOOL CLOSURE OR FORCE MAJEURE

• In case of prolonged school closure (beyond 30 days) due to government orders, natural disasters, or pandemic:
• No refund of admission fee, form fee, or annual charges.
• Monthly composite fee: Online classes will be conducted. If no online classes, pro-rata refund after deducting 25% for fixed costs.
• Transport fee: Full refund for months transport was not operational.
• Optional fees: Pro-rata refund if classes not conducted online or offline.
• The school's decision on fee adjustments during force majeure situations will be final.

8. REFUND PROCESSING PROCEDURE

Step 1: Application

• Submit written refund application to the Principal's office with reason and supporting documents.
• Fill the Refund Application Form available at the school office or download from website.

Step 2: Verification

• Accounts department will verify eligibility and calculate refundable amount.
• No Dues Certificate must be obtained from Library, Transport, Sports, and other departments.

Step 3: Approval

• Refund application will be reviewed by the Principal/Finance Committee.
• Approval typically takes 15-20 working days.

Step 4: Payment

• Approved refunds will be processed through Account Payee cheque or NEFT/RTGS.
• Cheque will be issued in the name of the person who originally paid the fee.
• Total processing time: 30-60 working days from application submission.

9. NON-REFUNDABLE FEES & CHARGES

The following fees are strictly non-refundable under all circumstances:

• Prospectus and Form Fee: ₹1,200/-
• Admission Fee: ₹12,000/- to ₹16,000/- (varies by class)
• Re-Admission Fee: ₹800/-
• Bounce Cheque Fee: ₹300/-
• Late Payment Fine: ₹400/-
• Duplicate Fee Bill: ₹100/-
• Transfer Certificate Fee: ₹800/-
• International Function Fee: ₹500/-
• All examination fees (Half-yearly, Annual, Board exams)
• Any penalty or fine imposed by the school

10. SPECIAL CIRCUMSTANCES

Death of Student:

• Full refund of advance fees paid for future months.
• Security deposit refunded in full after clearance of dues.
• Death certificate must be submitted.

Transfer Due to Parent's Job Transfer:

• Pro-rata refund of advance fees for remaining months minus one month notice.
• Transfer letter from employer must be submitted as proof.
• One month's notice period is mandatory.

Medical Reasons (Long-term illness):

• 50% refund of advance fees for remaining months with valid medical certificate from registered practitioner.
• Medical board certificate may be required for verification.